Georgia Association of Public Safety Communications Officials

Georgia APCO Quorum Resolution #2024-1

Georgia APCO Quorum Resolution #2024-1

INTENT: To modify Chapter Bylaws and Policy Manual governing documents.
MAKER: Georgia APCO Board of Officers.
WHEREAS (1), the current Georgia APCO Bylaws and Policy Manual recommended updates and changes address the ex-officio positions, board diversity, and board officer candidacy; and,
WHEREAS (2), Such provisions of the governing documents require approval by the Quorum. Now, therefore be it,
RESOLVED, that the modifications to the Chapter Bylaws and Policy Manual documents shall be replaced with the attached information (document titled Proposed Georgia APCO Bylaws and Policy Manual Changes Spring 2024).

Proposed Georgia APCO Bylaws and Policy Manual Changes Spring 2024
Items highlighted in yellow are proposed additions.
Bylaws
SECTION 5.1: Composition
Current:
(d) The State Frequency Advisor, who shall serve in an ex-officio capacity;
(e) The Executive Director of the Georgia Emergency Communications Authority, who shall serve in an ex-officio capacity.
Proposed:
Removal of subsections (d) and (e).
Georgia APCO Board of Officers shall not simultaneously serve as a board officer for any other Georgia Chapter 911 professional organization.

SECTION 5.3: Ex-officio Status
Current:
Section 5.3 Ex-officio Status. Members of the Board of Officers who serve in an ex-officio status are members of the board by virtue of the office they hold within State Government and are not elected by the Quorum. These Board members have all the same rights as any other Board member subject to the individual satisfying all other eligibility criteria for a position on the Board of Officers.
Proposed:
Removal verbiage of this section and replace Section 5.3 with Board Diversity proposal.


SECTION 5.3: Board Diversity
Proposed:
Section 5.3 Board Diversity. To promote diversity on the board from different agencies within Georgia, no more than one (1) person from the same employer shall serve on the board at the same time.
Policy Manual
SECTION 3.1: CHAPTER ORGANIZATIONAL STRUCTURE
Current:

2.1 The Executive Director of the Georgia Emergency Communications Authority
2.2 The State Frequency Advisor
Proposed:
Removal of subsections 2.1 and 2.2.


SECTION 5.4: OFFICER CANDIDATES
Current:

2.1 This should be done in the form of a letter of intent to the Chapter President, along with a letter of support from their agency and department head, if applicable.
Proposed:
2.1 This should be done in the form of a letter of intent to the Chapter President, along with a letter of support from their agency and department head, if applicable. The letter of intent shall include affirmation that the prospective nominee is not a current board officer of any other Georgia Chapter 911 professional organization.

Georgia APCO partners with OneSource Counseling

FOR IMMEDIATE RELEASE
January 10, 2024

Georgia APCO partners with OneSource Counseling
to offer behavioral health services to public safety

The Georgia Association of Public Safety Communications Officials (APCO) has entered into a contract with OneSource Counseling to provide behavioral health services to 911 professionals.

The partnership will provide immediate and direct access to mental health resources to agencies in need. It will also provide additional assistance, guidance, training, and support resources to peer support teams across the state. Through the partnership, Georgia APCO and OneSource can offer a simplistic process for facilitating assistance to agencies after a traumatic, stressful event. The partnership is also intended to provide this assistance to agencies with limited mental health or behavioral resources access for free.

“Georgia APCO is so excited about this partnership and the resources it will bring to the 911 professionals in Georgia,” President Jonathan Jones said. “It is the responsibility of all of us to invest support in mental wellness, and this is one way the Georgia APCO Board hopes to provide additional assistance quickly when there is a need.”

“OneSource is honored to have been chosen to provide behavioral health services to the amazing men and women of Georgia APCO. We will provide mental wellness resources to all the 911 centers state-wide with immediate and effective response,” Dr. Nancy Wesselink said. “We applaud the Executive Board and the Board of Officers for their commitment to the mental health and wellbeing of their membership.”

The annual contract between Georgia APCO and OneSource will provide a pre-determined level of confidential assistance to agencies or personnel and families in need.

Agencies wishing to utilize this service can make a request by contacting Georgia APCO.

###

Georgia 911 Directors’ Academy

The Georgia 911 Directors’ Academy is a 40-hour student-centered, interactive course incorporating in-class discussions and practical exercises. The course features various speakers on topics tailored to Directors, Deputy Directors, and Operations Managers.

Registration is now open, and seats are available for the October 2-6, 2023, offering.

Click the following link to register today!

https://access.gpstc.org/student/classes/register?courseNumber=L08A23075

For more information, please contact Laloni Smith below.

Laloni G. Smith
Communications Training Supervisor
Georgia Public Safety Training Center
1000 Indian Springs Drive
Forsyth, GA 31029
lsmith@gpstc.org

Elections Open for the Georgia APCO Board of Officers

Nominations are open for the Georgia APCO Board of Officers. Elections will be held Wednesday, September 6th, beginning at noon, at The Villas by the Sea in Jekyll Island. The elections will close at 11:59 a.m. on Thursday, September 7, 2023. 

In accordance with the Chapter’s Bylaws, the following positions are up for election this year:

Secretary,
Executive Council Representative,
and Two (2) Board Officer-at-Large positions

If you are interested in running for one of the positions listed above, you must submit a letter of interest and a letter of support from your employer. Letters should be mailed to Past President Lynn Smith at:

Lynn Smith
Habersham County E-911
175 EOC Drive
Cornelia, GA 30531

All submissions must be postmarked by 5:00 p.m. on Friday, May 26, 2023. Letters can also be sent via e-mail to: lsmith@habershamga.com. 
According to the Chapter Bylaws, any voting-eligible member of APCO, who is in good-standing, may run for a Board Officer-at-Large office (and meet the criteria items a, b and d below). Section 6.6 of the Bylaws requires candidates for positions on the Executive Committee (President, Vice President, Secretary, Treasurer, Executive Council Representative) meet the four following additional qualifications:

(a) Be a voting-eligible member in good standing serving in a non-commercial capacity as set forth in the Membership Policy
(b) Be a citizen of the United States
(c) Have served at least two years in an elected office of the Chapter, and;
(d) Shall have attended a minimum of two of the last three annual meetings.

If you have any questions, please feel free to ask any of your Board Officers. We will be happy to assist.

Douglas Bentley

For those of you who did not know, Former Dekalb County Police Department Director of 911 Communications and GA APCO Board Member Douglas Bentley passed away last week. Major Bentley was a graduate of APCO Certified Public Safety Executive (CPE) Class 5 and was a great supporter of not only our chapter but for improving our industry.

Visitation will be at:
Gregory B. Levett & Sons Funeral Home:
914 Scenic Hwy S
Lawrenceville, GA 30045
Obituary

Friday November 18th from 6pm until 8pm

Funeral Services will be held Saturday November 19th at 10am.

We ask you to keep Douglas’s family, friends and colleagues in your thoughts and prayers.

E-911 Open Records Specialist – City of Atlanta E-911

https://ehxr.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/City-of-Atlanta-Careers/job/31373

Position expires: 4/15/24

Salary range: $42,020.99 – $63,135.07
 

The E911 Open Records Specialist performs administrative functions and provides support to the designated City of Atlanta Pollice Department. Duties and responsibilities include but are not limited to coordinating and responding to all Georgia Open Records Act requests that are submitted to the agency.

MAJOR DUTIES AND RESPONSIBILITIES
List the essential job duties that are specific to the position. These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.  

•   Communicates with requestors through all phases of the open records request (ORR) process, including clarification of requests, fee estimates, denial explanations, exemptions, and redactions, while adhering to statutory deadlines. 
•   Serves as liaison between the agency and the requester on ongoing requests by providing updates, requesting additional information as appropriate, and responding to general inquiries.
•   Maintains detailed and accurate records of all communications.
•   Maintains strict confidentiality and exercise discretion and sound decision-making when handling sensitive documents. 
•   Utilizes various databases to research and track all Open Records Requests. 
•   Ensures all ORRs are properly stored following City of Atlanta retention policies. 
•   Researches and identifies location(s) of potentially responsive records and collaborate with departments on production of such records. 
•   Identifies timelines for production. 
•   Gathers and coordinates assembly of records in instances of multi-department responses. 
•   Researches and analyzes responsive records for potential exemptions. Works with legal team in reviewing such exemptions. Redacts exempt information from responsive records. 
•   Gathers necessary information to calculate actual costs to respond to requests.  
•   Keeps abreast of changes in Public Records law. 
•   Builds and maintains collaborative relationships throughout the agency. 
•   Performs general clerical duties including answering phones, receiving and sorting incoming documentation and materials, subpoenas, and mail, to appropriate personnel; processes outgoing mail; types, composes, edits, or proofreads various documentation.
•   Performs other duties as assigned.
The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge, Skills, And Abilities
•   Knowledge of legal proceedings including court procedures.
•   Knowledge of systems and processes in assigned area. 
•   In-depth knowledge of most legal terminology, principles, concepts and methods. 
•   Well-developed arithmetic, written, and verbal skills. 
•   Skill in using a variety of computer tools, including spreadsheets and specialized data systems. 
•   Skill with computers and word processing software such as Microsoft Word. 
•   Ability to plant and carry out complex work assignments that may commonly require in-depth 
•   Ability to pay attention to detail. 
•   Ability to conduct legal research. 
•   Ability to prepare accurate responses to Open Records Act Requests. 

QUALIFICATIONS

QUALIFICATIONS AND EDUCATION REQUIREMENTS
1.   Associate degree from an accredited college or university with major course work in criminal justice, legal studies, public or business administration or a related field.
2.   2 years of administrative or records management experience (or an equivalent combination of education and experience).

Preferred Requirements (separate from minimum requirements and not required to qualify for the job)
3.   Certification from a paralegal or legal assistant program 
4.   Bachelor’s degree from a paralegal or legal assistant program
5.   4-5 years’ of directly related experience (or an equivalent combination of education and experience). American Bar Association (ABA) approved paralegal certification.

PHYSICAL REQUIREMENTS
To comply with the AMERICANS WITH DISABILITIES ACT OF 1990 (ADA) which prohibits discrimination against qualified
individuals on the basis of disability, it is necessary to specify the physical, intellectual and environmental conditions of the
Essential Duties of the job.  Please check all that apply.

Georgia APCO Quorum Resolution #2024-1

Georgia APCO Quorum Resolution #2024-1

INTENT: To modify Chapter Bylaws and Policy Manual governing documents.
MAKER: Georgia APCO Board of Officers.
WHEREAS (1), the current Georgia APCO Bylaws and Policy Manual recommended updates and changes address the ex-officio positions, board diversity, and board officer candidacy; and,
WHEREAS (2), Such provisions of the governing documents require approval by the Quorum. Now, therefore be it,
RESOLVED, that the modifications to the Chapter Bylaws and Policy Manual documents shall be replaced with the attached information (document titled Proposed Georgia APCO Bylaws and Policy Manual Changes Spring 2024).

Proposed Georgia APCO Bylaws and Policy Manual Changes Spring 2024
Items highlighted in yellow are proposed additions.
Bylaws
SECTION 5.1: Composition
Current:
(d) The State Frequency Advisor, who shall serve in an ex-officio capacity;
(e) The Executive Director of the Georgia Emergency Communications Authority, who shall serve in an ex-officio capacity.
Proposed:
Removal of subsections (d) and (e).
Georgia APCO Board of Officers shall not simultaneously serve as a board officer for any other Georgia Chapter 911 professional organization.

SECTION 5.3: Ex-officio Status
Current:
Section 5.3 Ex-officio Status. Members of the Board of Officers who serve in an ex-officio status are members of the board by virtue of the office they hold within State Government and are not elected by the Quorum. These Board members have all the same rights as any other Board member subject to the individual satisfying all other eligibility criteria for a position on the Board of Officers.
Proposed:
Removal verbiage of this section and replace Section 5.3 with Board Diversity proposal.


SECTION 5.3: Board Diversity
Proposed:
Section 5.3 Board Diversity. To promote diversity on the board from different agencies within Georgia, no more than one (1) person from the same employer shall serve on the board at the same time.
Policy Manual
SECTION 3.1: CHAPTER ORGANIZATIONAL STRUCTURE
Current:

2.1 The Executive Director of the Georgia Emergency Communications Authority
2.2 The State Frequency Advisor
Proposed:
Removal of subsections 2.1 and 2.2.


SECTION 5.4: OFFICER CANDIDATES
Current:

2.1 This should be done in the form of a letter of intent to the Chapter President, along with a letter of support from their agency and department head, if applicable.
Proposed:
2.1 This should be done in the form of a letter of intent to the Chapter President, along with a letter of support from their agency and department head, if applicable. The letter of intent shall include affirmation that the prospective nominee is not a current board officer of any other Georgia Chapter 911 professional organization.

Georgia APCO partners with OneSource Counseling

FOR IMMEDIATE RELEASE
January 10, 2024

Georgia APCO partners with OneSource Counseling
to offer behavioral health services to public safety

The Georgia Association of Public Safety Communications Officials (APCO) has entered into a contract with OneSource Counseling to provide behavioral health services to 911 professionals.

The partnership will provide immediate and direct access to mental health resources to agencies in need. It will also provide additional assistance, guidance, training, and support resources to peer support teams across the state. Through the partnership, Georgia APCO and OneSource can offer a simplistic process for facilitating assistance to agencies after a traumatic, stressful event. The partnership is also intended to provide this assistance to agencies with limited mental health or behavioral resources access for free.

“Georgia APCO is so excited about this partnership and the resources it will bring to the 911 professionals in Georgia,” President Jonathan Jones said. “It is the responsibility of all of us to invest support in mental wellness, and this is one way the Georgia APCO Board hopes to provide additional assistance quickly when there is a need.”

“OneSource is honored to have been chosen to provide behavioral health services to the amazing men and women of Georgia APCO. We will provide mental wellness resources to all the 911 centers state-wide with immediate and effective response,” Dr. Nancy Wesselink said. “We applaud the Executive Board and the Board of Officers for their commitment to the mental health and wellbeing of their membership.”

The annual contract between Georgia APCO and OneSource will provide a pre-determined level of confidential assistance to agencies or personnel and families in need.

Agencies wishing to utilize this service can make a request by contacting Georgia APCO.

###

Georgia 911 Directors’ Academy

The Georgia 911 Directors’ Academy is a 40-hour student-centered, interactive course incorporating in-class discussions and practical exercises. The course features various speakers on topics tailored to Directors, Deputy Directors, and Operations Managers.

Registration is now open, and seats are available for the October 2-6, 2023, offering.

Click the following link to register today!

https://access.gpstc.org/student/classes/register?courseNumber=L08A23075

For more information, please contact Laloni Smith below.

Laloni G. Smith
Communications Training Supervisor
Georgia Public Safety Training Center
1000 Indian Springs Drive
Forsyth, GA 31029
lsmith@gpstc.org